Stallholder Terms & Conditions

Please make sure you have read and understood the following terms and conditions before completing your application form. These terms and conditions are designed to ensure the event is enjoyable, safe and successful.  

By submitting your application, you agree to abide by the terms and conditions set out below. 

Definitions 

  1. a) Theorganiser is Pride Blackpool
    b) Trade space, the term stallholder indicates the area where an Exhibitor or Caterer is trading from i.e. a designated 3×3 marquee with 3 sides and a roof 
    c) Stallholder or Exhibitor means traders, caterers, craft people, charities, non-commercial groups and companies wishing to exhibit with a Trade Space at Pride Blackpool. 

 

TERMS  

1. Applications

1.1 All applications for stalls should be submitted online via prideblackpool.co.uk. No Trade Space can be guaranteed until The Organiser has returned a confirmation letter or email and all payment for Trade Space has been paid in full.

1.2 Under no circumstances are generators to be used.

1.3 All traders must comply with local fire, health and safety regulations and with the directions of the event’s health and safety officer.

1.4 No company or person will be allowed to trade on site without the prior consent of the event organiser.

1.5 No subcontracting or pick stalls will be allowed without the written consent of the organisers

1.6 No third party sponsorship may be displayed on any pitch without the prior written approval of the event organisers.

1.7 Vehicle movement times and instructions must be strictly adhered to as specified by the Event Coordinator. No portion of an exhibit must be dismantled by an Exhibitor before the close of the event. 

1.8 All organisations or individuals applying for stalls must be fully inclusive of the LGBTQ+ Community  

 

2. Hours of Exhibition 

2.1 The Organiser reserves the right to alter the hours of operation at the event without advance notice to Exhibitors, visitors and other persons.

2.2 Exhibitors/stall holders must have set up their stall by 11.00am on 5th June 2020 and pack down after 10.30 on Saturday 6th June 2020. Access will be allowed to set up stalls on Friday 5th June from 08.30am – 10.30am. All exhibitors/stall holders must be off site on Sunday 7th June 8pm. Items left overnight are done so at stallholder’s risk.  

 

3. Postponement or Abandonmen

3.1 Should an event be abandoned on the day due to strikes, poor weather, acts of God, third party, Force Majeure or other circumstances outside the control of the Event Organisers NO refund will be available.  

3.2 Where the event is cancelled or postponed by the organisers 4 weeks prior to the event date, a full refund of site rental will be made available to exhibitors.  

 

4. Default by Exhibitors

4.1 Stall holders shall be in default under the general conditions of this application form for exhibition/Trade Space should they:  

  • Fail to make payment by the due date.  
  • Fail to physically occupy their allotted Stall space. 
  • Use the allocated stall space in a manner that contravenes the application.  
  • Violate any applicable law or regulation or any rule or code of conduct.  
  • Be in breach of any item or provision of this application.  

 

5. Exclusive Rights

5.1 The granting of exhibition Trade Space does not guarantee the Exhibitor sole right of selling or promoting their particular commodity or service unless the Organiser approves such agreement in writing.  

 

6. Liability

6.1 Neither the Organiser nor their representatives shall be liable or responsible for any injury to the Exhibitor or their employees, agents, guests or visitors while within the confines of the Trade Space allocated to them.  

 

7. Security

7.1 Exhibitors shall be solely responsible for providing security for their stall. Neither the Organiser nor their agents shall be liable for any damage to property of stall holders or the property of stall holders, employees, guests or visitors and the stall holders agree to indemnify and hold harmless The Organiser and their agents against such loss. General Event and overnight security will be provided on the entire site by the organisers. 

 

8. Stall Management

8.1 The stall holder shall provide a maximum of 3 staff for the operation of the stall and shall ensure that the number is adequate, such staff are over the age of 16, sufficiently trained, clean, civil, sober and well presented at all times. The Organiser may require the stall holder to remove any member of staff that in the opinion of the Organiser does not meet these standards. The use of offensive or abusive or threatening language by the stall holder or its staff will breach this clause. 

 

9. Stall Structures 

9.1 All stalls holders will be supplied with 1 table and one chair. Extra tables and chairs can be rented at a supplemental charge or £10 per table and £5 per chair on agreement with the event organisers

 

10. Unloading  

10.1 Only one stock vehicle is permitted within the trade site area while unloading and loading and must be removed from the site area no later than 10.30am on Friday 5th June.  

 

11. Stand Cleaning

11.1 Plastic bin liners will be issued for any stall rubbish. Stall holders are responsible for keeping their space clean, free of any hazardous build-up of litter, and responsible for the safe disposal of bins provided on site or elsewhere.  

 

12. Insurance

12.1 Public Liability Insurance: Part of the booking with the organiser requires each stallholder to have public liability insurance to the value of at least £5,000,000 which covers for events i.e. away from your own premises. Please send us a copy of your certificate showing that it covers you for Pride Blackpool. 

12.2 All stall holders have a valid copy of their public liability insurance ready for inspection by the event management team prior to the opening of the event to the public at 11am. If the above mentioned document is not made available for inspection, the event organisers reserve the right to remove the stall provision with no refund. 

 

13. Lotteries and Games of Chance

13.1 No Lotteries or Games of Chance with cash prizes shall be organised on any stand within the Trade Space or on any other part of the site. 

 

14. Branding

14.1 the Exhibitor/Stall Holder shall not reproduce The Pride Blackpool logo or any branding associated with the organisation on any publicity material or otherwise without the prior written consent of the Pride Blackpool Event Organisers.  

 

15. Admission Charges by Exhibitors/Stall Holders

15.1 No Exhibitors/Stall Holders shall charge an admission fee to their stall except with prior written approval of The Organiser.  

15.2 Due to licensing restrictions Amplified Sound System or Radio Road shows will not be operated from any stand within the Trade Space. 

 

16. Damage to the Ground Surface

16.1 Any Exhibitors or contractor causing damage to any part of an event site or any other area will be liable to the cost of reinstatement. 

 

17. Distribution of Literature, Display Notices & Banners

 
17.1 Exhibitors/Stall Holders are not permitted to roam around the event site handing out literature. The distribution of all literature shall be confined to the stall holders stand area only. Displays, banners, leafleting, signage or any other style of displays are not permitted in any other area of the event site or surrounding areas without the written approval of The Organiser.  

 

18. Car Parking

18.1 Parking is not available at the event however there are town centre car parks in proximity. These car parks are limited and will fill quickly so it is advised that you arrive early. No prior arrangements can be made to allocate any parking.  

 

19. Assignment

19.1 This application is personal to the stall holder and shall not be assigned, transferred or apportioned. No more than one business entity may exhibit or operate in a single stall without the written permission of The Organisers of the event. Further, Exhibitors shall display their products and conduct business only within their own exhibition Trade Space.  

 

20. Prohibited Items

20.1 We cannot allow under any circumstances traders to sell:  

  • Knives, or anything that could be construed as a weapon or replica weapon
  • Any illegal or controlled substances
  • Alcohol, cigarettes or tobacco products of any description  
  • Any item purporting to be official or unofficial festival merchandise of any description, or regarding any of the artists appearing at the event
  • Any unauthorised records, CDs, videos or tape recordings
  • Candles, hand held torches, flares or wands which may constitute a fire hazard or cause injury to any person 
  • Laser pens or any other laser equipment  
  • Glass, cans, aluminium bottles or thermoses of any kind including liquid products which can be consumed 
  • Flammable liquids in any container 
  • Professional video cameras, recording devices and cameras 
  • Laptop computers, iPads, Go Pro’s or tablets with filming and recording capabilities 
  • Large/golf/metal tipped umbrellas 
  • Signs, banners or flags on poles, staffs or selfie sticks 
  • Animals 
  • Air horns, cowbells or other noise-making distractions 
  • Projectiles (frisbees, beach balls, footballs etc) 
  • Aerosol cans (hairspray, deodorant etc ) 
  • Fireworks, confetti or glitter bombs or sprays 
  • Balloons 
  • Food 
  • Masks and helmets 
  • Large studs and chains 
  • Anything else which we deem to ruin the enjoyment or viewing experience of others. 

 

Any Exhibitor found selling these products will be removed from the site and no refund will be available. 

 

21. Explicit / Adult Materials 

21.1 This is not allowed – You must inform us at the time of booking if you intend to sell, or display, any materials or products classified as ‘adult’ or ‘explicit’. 

 

22. Cancellations  

22.1 Cancellation made by traders less than 6 weeks before the event date will be subject to an administration charge of 75% of fees paid.  

22.2 Cancellation made by traders within 6 weeks before the event date will be subject to an administration charge of 100% of fees paid.  

22.3 Failure to attend the event without notification will result in the full balance remaining due for your pitch. 

 

23. Disputes 

23.1 In the event of any disputes the Stall Holders Coordinator decision is final.